C07032-2023

SECURITIES AND EXCHANGE COMMISSIONSEC FORM 17-C

CURRENT REPORT UNDER SECTION 17
OF THE SECURITIES REGULATION CODE
AND SRC RULE 17.2(c) THEREUNDER

1. Date of Report (Date of earliest event reported)
Sep 21, 2023
2. SEC Identification Number
A200207283
3. BIR Tax Identification No.
006-036-274
4. Exact name of issuer as specified in its charter
P-H-O-E-N-I-X PETROLEUM PHILIPPINES, INC.
5. Province, country or other jurisdiction of incorporation
Davao City, Philippines
6. Industry Classification Code(SEC Use Only)
7. Address of principal office
STELLA HIZON REYES ROAD, BO. PAMPANGA, LANANG, DAVAO CITY Postal Code 8000
8. Issuer's telephone number, including area code
(+63)82-235-8888
9. Former name or former address, if changed since last report
N/A
10. Securities registered pursuant to Sections 8 and 12 of the SRC or Sections 4 and 8 of the RSA
Title of Each Class Number of Shares of Common Stock Outstanding and Amount of Debt Outstanding
COMMON SHARES 1,442,216,332
PREFERRED SHARES 14,500,000
11. Indicate the item numbers reported herein
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The Exchange does not warrant and holds no responsibility for the veracity of the facts and representations contained in all corporate disclosures, including financial reports. All data contained herein are prepared and submitted by the disclosing party to the Exchange, and are disseminated solely for purposes of information. Any questions on the data contained herein should be addressed directly to the Corporate Information Officer of the disclosing party.

Phoenix Petroleum Philippines, Inc.PNX

PSE Disclosure Form 7-1 - Notice of Annual or Special Stockholders' Meeting References: SRC Rule 17 (SEC Form 17-C) and
Sections 7 and 4.4 of the Revised Disclosure Rules

Subject of the Disclosure

Notice of Annual Stockholders' Meeting
Background/Description of the Disclosure

The Board of Directors of Phoenix Petroleum Philippines, Inc. has approved today , September 21, 2023 the conduct and holding of the Corporation's Annual Stockholders Meeting on October 26, 2023, Thursday, 10:00 AM at the Phoenix Petroleum Corporate Headquarters, Stella Hizon Reyes Road, Bo. Pampanga, Davao City via remote communications using digital platform

Type of Meeting

Date of Approval by Board of Directors Sep 21, 2023
Date of Stockholders' Meeting Oct 26, 2023
Time 10:00 AM
Venue Phoenix Petroleum Corporate Headquarters, Stella Hizon Reyes Rd., Bo. Pampanga, Lanang, Davao City via remote communications using digital platform
Record Date Oct 5, 2023
Agenda

NOTICE AND AGENDA

NOTICE is HEREBY GIVEN that the Annual Stockholders Meeting of PHOENIX PETROLEUM PHILIPPINES, INC. will be held on October 26, 2023, Thursday, 10:00 AM at the Phoenix Petroleum Corporate Headquarters, Stella Hizon Reyes Road, Bo. Pampanga, Davao City. The meeting will be conducted virtually via remote access communications and registration for the meeting can be accessed through the link, http://asm.phoenixfuels.ph/PNX2023

The agenda for the Meeting shall be, as follows:

1. Call to Order
2. Certification of Notice and Quorum
3. Approval of the Minutes of the Annual Stockholders’ Meeting held last June 17, 2022
4. Report of the President and Chief Executive Officer
5. Approval of the 2022 Audited Financial Statements and 2022 Annual Report
6. Corporate Actions:
a. Proposed Amendment of the Corporation’s Articles of Incorporation Section 1 on Primary Purpose to
include the manufacture, processing, sale, marketing and distribution of Coco Methyl Ester (CME).
b. Proposed Authority for management to transfer, sell, dispose of certain corporate properties, assets,
and/or investments as may be necessary and required in relation and pursuant to the financial
management program exercised by the Corporation as part of its debt management and funding
activities;

7. Ratification and Confirmation of all Acts and Resolutions of the Board and Management executed in the
normal course of business covering the period of January 1, 2022 up to August 31, 2023
8. Election of the Members of the Board of Directors
9. Other Matters
10. Adjournment

All stockholders as of October 5, 2023 shall be entitled to participate and vote in the said annual meeting.

The Annual Meeting on October 26, 2023 shall be conducted via live streaming. Stockholders whose shares and proxies are duly validated may attend, participate and vote by proxy or in absentia during the meeting.

Proxy Forms and Special Powers of Attorney or other Authorization Forms shall be made available in the Company’s website and must be submitted to the Office of the Corporate Secretary, with address at Phoenix Petroleum Corporate Headquarters, Stella Hizon Reyes Road, Bo. Pampanga, Davao City by mail or sent by email at [email protected]. Validation of proxies and registration shall commence at 10:00AM of October 12, 2023 until 5:00PM of October 25, 2023. Participation in the meeting as well as voting shall be through remote communications. Procedure for voting shall be posted in the Company’s website.
Inclusive Dates of Closing of Stock Transfer Books
Start Date Oct 6, 2023
End Date Oct 26, 2023
Other Relevant Information

Please see attached Notice and Agenda.
Filed on behalf by:
Name Rosalio II Roque
Designation Legal Manager